Document Management

Document management is increasingly seen as a “bottom-line” organizational application with clear objectives such as reducing administrative costs, improving efficiency, and enhancing profits. Everyone has experienced the frustration of not being able to find that file or piece of paper with the answer to an important looming question.

“IDC has estimated that the typical enterprise with 1,000 knowledge workers wastes $2.5 million to $3.5 million per year searching for nonexistent information, failing to find existing information, or recreating information that can’t be found.” (Source: IDC)

BAE Systems conducted a study that discovered that 80% of employees waste an average of half an hour per day retrieving information, while 60% spend an hour or more duplicating the work of others. (Source: “Show me the Money, Measuring the Return on KM” Knowledge Management)

More statistics supporting the need for document management come from Coopers & Lybrand (Source: Imersion Technologies. Inc.):

1. 90% of corporate memory exists on paper.
2. 90% of all paper documents in the average office are merely shuffled and moved from place to place.
3. The average document is copied 19 times.
4. Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.
5. 7.5% of all documents get lost while 3% of the remainder are misfiled.
6. Professionals up to 50% of their time looking for information, while they spend only 5-15% of their time reading the information they retrieved.
7. There are over 4 trillion paper documents in the U.S. alone, and that figure is growing at a rate of 22% per year.

These statistics easily support the fact that most businesses will benefit from a well-deployed document management system. It is not an issue of “if” but “when”. From Accounting and Human Resources to Product Development and Customer Service, every department can realize productivity improvements. The sooner a document management solution is in place, the sooner the benefits begin to affect business bottom-line and become the basis for efficiently conducting every business function.

Our document and imaging products — DocPoint and ScanPoint — are remarkable tools that allow you to go paperless and increase efficiency. DocPoint and ScanPoint work with virtually every scanner on the market.

We recently reviewed the Cannon Document Scanner DR-9080C.

The DR-9080C has a unique feeding system and advanced sensor technology help ensure that batches of mixed paper sizes or other challenging scan operations are handled with minimal operator intervention at maximum scanning speed –- just what a high-volume production scanner is expected to do.

Pre-sorting, job-preparation, and the need to rescan become a thing of the past with the DR-9080C/7580 scanners. You can simply load the 500-sheet Automatic Document Feeder with a batch of mixed document types and hit “Start.”

The Cannon Document Scanner DR-9080C is fully compatible with the DocPoint and ScanPoint document management and imaging product lines.